Guidelines to Oral Presenters

9TH AFREHEALTH ANNUAL CONFERENCE

Presenter Pack & Guidelines

24th – 26th August 2026  ·  Speke Resort Munyonyo, Kampala, Uganda
Theme: From Innovation to Impact — Strengthening Health Education, Research, and Service Delivery for a Resilient Africa
📄 GUIDELINES DOCUMENT

Download Full Guidelines (PDF)

Complete presenter pack including speaker release forms.

⬇ Download PDF
🎨 PRESENTATION TEMPLATE

Download Conference PPT Template

The official PowerPoint template for all conference presentations.

⬇ Download Conference PPTX
SECTION 1

Important Deadlines

Key dates and submissions every presenter must complete on time.

DUE: 15 JULY 2026

 Conference Registration

Finalising your speaker registration is essential to confirm acceptance of your presentation. Registration links will be provided.
DUE: 15 JULY 2026

👤 Speaker Information

Submit your photo, biography, and signed speaker release form to the Conference Organising Committee.
DUE: 24 AUGUST 2026

Final Presentations

Submit your final presentation

 

 

⚠️ Important: Due to programme constraints, the Conference Organising Committee cannot accommodate individual requests for specific time or date allocations.

SECTION 2

Oral Presentation Guidelines

Essential rules and recommendations for delivering engaging presentations.

01 · EQUIPMENT

Conference Computers

Session halls are equipped with Office 365 and PowerPoint. Screen ratio is 16:9 format.

Onsite presenters are not permitted to use their own devices.
02 · TEMPLATE

Approved Template Only

Only the approved conference template may be used. Download it from the top of this page.
03 · SLIDE LAYOUT

Visibility

Since the venue is flat, avoid placing anything in the lower 25% of the slide — it may not be visible from all rows.
04 · CONTENT DENSITY

Keep It Lean

Avoid complete sentences or full paragraphs on slides.

Max 6–7 words per line Max 6–7 lines per slide
05 · DELIVERY

Engage Your Audience

When text is present, the audience may read instead of listening. Introduce points gradually as you speak.
06 · ANIMATIONS

Subtle & Professional

You may animate content to elaborate on each point, but avoid startling or distracting animations.
SECTION 3

Slide Design & Accessibility

Recommended fonts, sizes, and design principles for professional slides.

 Design Principles

• Content: Original, relevant to the conference theme, and providing valuable insights.

• Relevance: Clearly outline learning objectives and how the audience can apply them.

• Slides: Clear language, appealing graphics, no text overload.

• Accessibility: Large fonts, high contrast, and alt text for images.

🔠 Font Specifications

Use sans-serif fonts like Arial, Calibri, or Helvetica. Avoid serif fonts like Times New Roman — harder to read on screen.

HEADINGS
32 pt+
BODY TEXT
24–32 pt
REFERENCES
12–16 pt

🎥 Recording Notice: Your presentation may be recorded and made available to attendees after the conference.

SECTION 4

Slide Count by Session Format

Recommended number of slides based on your session type.

PLENARY SPEAKER
10
slides
PANELLIST
Max 6
slides
CASE STUDY
10
slides
LIGHTNING TALK
4
slides (if needed)
DEBATE
0
no slides
SECTION 5

Time Management

Sessions follow a strict schedule — please respect time limits.

⏱️ Rehearse

Practice your presentation in advance to ensure it fits the time limit exactly.

🎯 Pacing

Maintain a steady pace throughout. Avoid rushing through slides.

🚦 Adherence

Session moderators will enforce time limits strictly. Be ready to conclude on time.
SECTION 6

Technical Setup

Equipment provided and what you need to prepare.

Equipment Provided On-Site

📽️
Projector
📺
Screen
🎤
Microphone
handheld or lavalier
💻
Laptop
on request
🎯
Clicker
Inform us of any specific technical needs at least one week prior to the conference. Speakers are responsible for bringing their own adapters if needed. Test your presentation during the designated setup time.
SECTION 7

Q&A Protocols

How to handle audience questions professionally and effectively.

👂 Listen

Pay close attention to the questions asked before responding.

💬 Clarity

Answer questions clearly and concisely. Avoid going off on tangents.

🤝 Respect

Treat all questions with respect — even if you disagree with the questioner.

⏰ Time

Be mindful of the time allocated for Q&A. Keep responses focused.

🎙️ Moderation

The session moderator (your symposium organiser or a volunteer) will facilitate and may select questions from the audience or online attendees.
SECTION 8

Code of Conduct

Our commitment to a harassment-free, inclusive conference for everyone.

✓ Respect: Treat all attendees with professionalism. ✓ Inclusivity: Use inclusive language and avoid assumptions about the audience.
✓ Harassment: Any form of harassment is unacceptable. ✓ Reporting: Report any violations to conference organisers immediately.

Questions About Your Presentation?

Our team is here to support you every step of the way.

 Contact Organising Team