Guidelines For Poster Presenters

9TH AFREHEALTH ANNUAL CONFERENCE

Guidelines for Poster Presenters

24th – 26th August 2026 · Speke Resort Munyonyo, Kampala, Uganda

Theme: From Innovation to Impact — Strengthening Health Education, Research, and Service Delivery for a Resilient Africa

📄 OFFICIAL DOCUMENT

Download the Full Guidelines (PDF)

Get the complete poster guidelines for offline reference and printing.

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SECTION 1

Poster Display Requirements

Specifications and instructions for displaying your poster at the conference.

01 · SPECIFICATION

Poster Panel Size

The display area for each poster on the panel is 960 mm wide × 2400 mm high. Please ensure your poster fits within this area.

02 · FORMAT

Poster Size & Layout

We recommend printing your poster in A0 size, portrait format. If using MS PowerPoint®, set the page size to 840 mm wide × 1200 mm high.

Important: Landscape posters or other sizes cannot be displayed on the boards.

03 · SCHEDULE

Poster Set-Up & Removal

Posters will be displayed throughout the conference in the Victoria Ballroom Exhibition Hall.

Set up: Mon 24 Aug, 8:00am Take down: Wed 26 Aug, PM

04 · ALLOCATION

Panel Allocation

Each poster will be assigned a numbered panel, matching the number on your poster presentation in the academic programme. A member of the organising team will assist you on arrival.

05 · INSTALLATION

Fixing Your Poster

Poster boards have a smooth, hard surface. Posters can be affixed using double-sided Velcro tape, which will be provided by the organising team at the venue.

06 · PRESENTATION

Oral Presentation Slot

Each presenter will have at least a 4-minute oral presentation during the scheduled poster sessions.

Stand by your poster during tea and lunch breaks to field questions from attendees.

SECTION 2

Poster Production

General design principles for creating an effective and engaging poster.

✓ A poster should be self-contained and self-explanatory. It should quickly orient the audience to its subject and purpose with a clear message and logical layout.

✓ Aim to use your poster as a means for generating active discussion about the topic.

✓ Keep presentations simple and clear — a mixture of text and graphics is recommended.

✓ Remember that the viewer determines the time spent at each poster — unlike a slide presentation, so make it scannable.

SECTION 3

Poster Layout

How to arrange and structure your content for maximum readability.

📐 Column Structure

Arrange materials in columns rather than rows. It is easier for viewers to scan a poster by moving along it rather than zigzagging back and forth.

📖 Reading Flow

Organise your poster with the starting point at the top left corner and ending at the bottom right corner. Introduction goes upper left, conclusion lower right.

✂️ Concise Sections

Design individual sections so they can be read quickly. Avoid large blocks of text and long sentences.

🎯 Visual Storytelling

Limit text and use visuals to "tell the story". Numbers or arrows can guide readers through sections. The abstract does not need to be on the poster.

SECTION 4

Sections of the Poster

Standard components that every academic poster should include.

ESSENTIAL ELEMENTS

Standard Poster Sections

📌 Poster title

👥 Authors' names and affiliation

📧 Contact details of corresponding author

📝 Body (as appropriate to the presentation)

📚 References (where applicable)

🙏 Acknowledgements

FOR RESEARCH PROJECTS

Research Poster Body

1️⃣ Introduction / Background

2️⃣ Objectives

3️⃣ Methods (include study design)

4️⃣ Results

5️⃣ Recommendations and Conclusions

SECTION 5

Illustrations, Text & Fonts

Visual and typographic guidance for a polished, readable poster.

🖼️ Illustrations

• Tables, graphs, and photographs are excellent ways to display results.

• Ensure they are clearly labelled and can "stand alone" (e.g. Figure 1: Patient distribution by disease).

• Photos should be high resolution, with permission/consent information in a legend at the bottom.

• Present numerical data as graphs rather than tables — graphs make trends more evident.

• Number figures and tables consecutively in the order they are mentioned in the text.

• Avoid abbreviations and acronyms where possible.

✏️ Text Guidelines

• Minimise narrative — use short, separated paragraphs.

• Use numbered or bulleted lists to convey series of points effectively.

• Do not set entire paragraphs in UPPERCASE or boldface type.

• Ensure good contrast between font colour and background.

🔠 Recommended Font Sizes

Ensure your text can be read at 1.5 metres distance. Use these minimum sizes:

POSTER TITLE

72 pt

HEADINGS

36–60 pt

MAIN TEXT

25–32 pt

FINAL TIPS

Best Practices for Presenters

A few additional recommendations to make your poster session impactful and memorable.

✓ Bring printed A4 hand-outs of your poster for interested attendees.	✓ Have business cards available for networking and follow-up.
✓ Review your poster for clarity, readability, and visual impact before printing.	✓ Prepare a concise 4-minute summary of your work for the oral component.
✓ Arrive early on set-up day to identify your assigned panel.	✓ Engage actively with attendees during breaks to maximise visibility.

🏆 Remember: Simple stories often make the most effective posters — don't worry if you don't have vast amounts of data. Poster presentations are brilliant ways to talk about your work, and there's often a poster prize to be won!

Need Additional Information?

Reach out to the organising team for any poster-related queries.

Contact Organising Team